Letter of good standing utah

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How to Get a Utah Certificate of Existence

Utah Certificate of Existence

Get a Utah certificate of existence and verify that your limited liability company (LLC) or corporation is legally formed and properly maintained in Utah today.

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A Utah Certificate of Existence (COE) is often required when a business seeks to enter into a business relationship with another company or a government entity. Although some businesses may never have to provide this document, others may find that it forms the backbone of their application when looking to rent commercial property or engage in a government-run project.

What is a Utah Certificate of Existence?

A Certificate of Existence indicates that a business registered with the State of Utah has met the compliance requirements for the state and is legally permitted to conduct business in the state. In Utah and many other states, this document can also be referred to as a Certificate of Good Standing.

Compliance plays a big part in the request for a Certificate of Existence. If you’re not aware of the relevant requirements, you run the risk of not being able to obtain one.

The Utah Division of Corporations and Commercial Code issues the COE. At ZenBusiness, we can help you with aworry free compliance service that helps get your business in line with key requirements.

What does a Certificate of Existence confirm?

The list of information on the Utah COE includes:

  • A certificate number
  • The type of certificate (in this case, a Certificate of Existence)
  • Registration number of the entity in question
  • Business name
  • Registration date
  • Entity type
  • The status of the entity

It goes on to explain that the entity is authorized to transact business in Utah, is registered, and has paid all fees and penalties. It also states that the entity has filed all its annual reports, unless the entity is delinquent. Finally, it states that Articles of Dissolution haven’t been filed, and thus the business is active.

Why might a business need a Utah Certificate of Existence?

A COE isn’t a mandatory document, and some businesses may not need to request one at all. However, there are instances where other enterprises or organizations may want to see if a business they’re looking to engage with is authorized to do business and has met compliance standards.

  • Registering to do business in another state. Before you’re able to expand your business into another state, you’ll need a Certificate of Existence to demonstrate your good standing in your business’s state of origin.
  • Applying for funding. Whether funding takes place through an investor or a financial institution, chances are good that the financier will request a COE.
  • Opening a bank account. Many mainstream banks will require a COE as part of their requirements.
  • Buying business insurance. Business insurance is more complex than personal insurance, but risk is the key element. One of the ways an insurer can check whether a business is authorized to trade is through a COE. This is taken into account during the underwriting process, which determines the type and cost of coverage.
  • Contract formation with state/other business. Businesses that need to secure commercial premises for their operations often enter into lease agreements. Landlords need to ensure that the business they’re engaging with will meet its monthly rent obligations, and that requires it to be authorized to trade in Utah. A Certificate of Existence provides vital information for this type of business relationship.
  • Selling/transferring part or all of the business. Taking over a business is about more than just checking whether it’s solvent and profitable. Incoming owners will also want to know that compliance matters are in order.
  • Renewing certain licenses and permits. Some federal, state, or local authorities might request proof that the business has met its compliance requirements before extending a license or permit.

What Utah entities can obtain a COE?

Businesses that are registered with the state of Utah can obtain a Certificate of Existence. This includes entities such as corporations, nonprofit corporations, and limited liability companies (LLCs).

Companies that aren’t required to register their business with the state, such as sole proprietorships, don’t need a COE.

The Utah Department of Commerce can deny a request for a Certificate of Existence in cases where the requesting business hasn’t complied with all relevant requirements. Some events that may trigger a declined request include:

  • Annual reports aren’t filed, are incomplete, or are incorrect.
  • The business has not kept up with certain annual fees and registration costs.
  • Taxes, including franchise taxes, aren’t up to date.
  • The business is no longer authorized to do business in the state of Utah.
  • License and permit renewals have lapsed or have been refused.

The office will provide your business with the exact reason for the denial. Sometimes it’s simply a matter of filing a document or paying a fee; in other cases, you may need to resolve more serious issues.

How to get a Utah Certificate of Existence

Before requesting a COE, it’s important to ensure that all the elements that are required to meet the compliance aspects of the certificate are in place.

You’ll need to ensure that your business is registered and that its required fees are up to date. In addition to regular fees, you also need to confirm that your company’s penalties, if any, have been paid. Active businesses need to have properly filed their annual reports. Errors and omissions can cause delays in the filing of these documents.

Certificates can’t be ordered for businesses that the state considers dissolved (or in the process of dissolution), expired, revoked, or canceled. You can still order a COE if your business is in a delinquent status, but the certificate will reflect that fact.

Access the online portal

Utah offers a streamlined online portal for all its business filings.

  1. Access the Business Search function and type in part of or the full name of the business in question. This brings up the closest options to your search.
  2. Click on the business in question. This leads to basic entity information, including whether the business is active or not.
  3. Click on the button that says “Purchase Certificate of Existence” and follow the prompts. You’ll be taken to a checkout screen to complete the transaction.

If you can’t or don’t want to apply online, you have a few other options:

  • In-person. You can request a COE in person by going to the Utah Department of Commerce Division of Corporations & Commercial Code’s office in Salt Lake City. Payment can be made by cash, check, money order, or credit card.
  • Mail. Mail requests can be sent to the following address:

    Utah Department of Commerce Division of Corporations & Commercial Code
    P.O. Box 146705
    Salt Lake City, Utah 84114-6705

    Payment can be included in the form of a check, money order, or credit card authorization.
  • Fax. Send fax requests to 801-530-6438, along with a credit card authorization.

Make sure your Certificate of Existence will be valid for its intended use

In Utah, applicants can order a short-form or long-form COE.

  • Short Form. This simply confirms that the business exists and is current.
  • Long Form. This confirms that the entity exists and is current; it also includes any restated articles and amendments.

Some requesters may only accept a recently issued COE, such as one issued in the last 30, 60, or 90 days. Ensure you send the document in time to meet any such validity windows.

Conclusion

In conclusion, compliance is a critical factor in obtaining a Certificate of Existence in Utah. Sometimes, all the factors involved in staying on top of regulatory requirements, such as filingannual reports, can become overwhelming, especially when you don’t have an employee specifically dedicated to compliance issues. Let the ZenBusiness worry free compliance service do the heavy lifting for you, giving you more time to focus on your company’s day-to-day operations. And if you just need the COE, our Certificate of Good Standing Service can help.

Utah Certificate of Existence FAQs

  1. How much does a Utah COE cost?

    Check the Utah Secretary of State website to see what the most current information is on fees and methods of payment available.

  2. How long does it take to get my Utah Certificate of Existence?

    You can usually get it in three to 10 working days; the exact timeframe varies with the office’s current volume of requests.

  3. Can I expedite a Utah COE request?

    Yes. The request takes one to two days to process and costs extra.

  4. Is a COE required to stay compliant in Utah?

    No, having a COE isn’t required for compliance. However, your business must be in compliance for you to be able to receive the certificate.

Start an LLC in Your State

When it comes to compliance, costs, and other factors, these are popular states for forming an LLC.

Sours: https://www.zenbusiness.com/utah-certificate-existence/

Utah Certificate of Good Standing

Obtaining a Certificate of Good Standing from time to time is a normal part of conducting business,.

Utah certificate of good standing, Utah certificate of existence, Utah certificate of status, Utah

Domestic Certificate of Good Standing for Professional Corporations:

Agency:Utah Department of Commerce - Division of Corporations and Commerical Code
Filing Method:

Online

Agency Fee:

$12

Notes:

Use the online system to find your entity and order a certificate of existence.

Certificate of Good Standing for Corporations:

Agency:Utah Department of Commerce - Division of Corporations and Commerical Code
Filing Method:

Online

Agency Fee:

$12

Notes:

Use the online system to find your entity and order a certificate of existence.

Certificate of Good Standing for Nonprofit Corporations:

Agency:Utah Department of Commerce - Division of Corporations and Commerical Code
Filing Method:

Online

Agency Fee:

$12

Notes:

Use the online system to find your entity and order a certificate of existence.

Certificate of Good Standing for Limited Liability Companies:

Agency:Utah Department of Commerce - Division of Corporations and Commerical Code
Filing Method:

Online

Agency Fee:

$12

Notes:

Use the online system to find your entity and order a certificate of existence.

Certificate of Good Standing for Limited Liability Partnerships:

Agency:Utah Department of Commerce - Division of Corporations and Commerical Code
Filing Method:

Online

Agency Fee:

$12

Notes:

Use the online system to find your entity and order a certificate of existence.

Certificate of Good Standing for Limited Liability Limited Partnerships:

Agency:Utah Department of Commerce - Division of Corporations and Commerical Code
Filing Method:

Online

Agency Fee:

$12

Notes:

Use the online system to find your entity and order a certificate of existence.

Learn about obtaining a certificate of good standing in other states:

Please note that in Washington, North Dakota, South Dakota, and New Hampshire, the certificate contains a raised seal, so you likely need a mailed copy of the certificate.

Utah Certificate of Good Standing, Utah Certificate of Existence, Utah Certificate of Status

Sours: https://www.harborcompliance.com/information/utah-certificate-of-good-standing
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Utah Certificate Of Good Standing

 

How to Get a Utah Certificate of Good Standing

A certificate of good standing in the State of Utah is also called a Certificate of Existence. All requests must be in writing. You can order by fax, mail, email, in person, or online, but we recommend online. Online processing costs $12 and is immediate. Normal processing takes up to 5 days, plus additional time for mailing, and costs $12. Expedited service is available for $75 more and should take less than 24-48 business hours, plus additional time for mailing.

You can order

Online:

Go to their website and follow the instructions provided to search and print a certificate. You will be able to authenticate, view and print the certificate yourself right away. You will want to have your credit card handy.

By Mail:

Requests by mail will be expedited only if paying the additional fee and specifically requesting it. You will want to provide the Order Form including the business name, payment, return address information, specific request and a daytime phone number for any questions.

By Fax:

You will want to provide the Order Form including the business name, specific request and a daytime phone number for any questions on a normal fax cover sheet. You can request they fax the certificate back to you for and additional charge.

By Email:

You will want to provide the Order Form including the business name, specific request and a daytime phone number for any questions in your email request.

In Person:

Counter service is not considered expedited processing, unless paying the expedited service fee. You will want to have your payment handy.

How much does a Utah Certificate of Good Standing cost?

Register as a Utah corporation.

$12 online processing.
$12 for normal processing.
$20 for normal processing (long form only).
$75 additional fee for expedited processing.
$5 first page plus $1 each additional page for return fax service.

Is expedited processing available?

Yes. An expedited service fee of $75 is required, in addition to the regular $12 fee.

Payment options?

Check, Money Order, Visa or MasterCard.
Make check or money order payable to: State of Utah.

How long does it take to get a Certificate of Good Standing?

Online processing: immediate.
Normal processing: 3-5 business days, plus additional time for mailing.
Expedited processing: 24-48 business hours, plus additional time for mailing.

How will the Certificate of Good Standing come back after I order from the Utah Department of Commerce?

It will be mailed by regular mail, unless you request otherwise and provide a pre-addressed prepaid envelope or UPS/Fed Ex account number. Return service by fax is available for an additional fee. Return service by email is not available.

Order an Utah Certificate of Good Standing or Existence Online:

 

Forms:

Contact Info:

State of Utah
Department of Commerce
Division of Corporations
Box 146705
Salt Lake City, UT 84114-6705

or

160 East 300 South, 2nd Floor
Salt Lake City, UT 84114
(801)530-4849 phone
(801)530-6438 fax
Email:  [email protected]

Sours: https://www.northwestregisteredagent.com/start-a-business/utah/certificate-of-good-standing
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What is a Utah Good Standing Certificate and why do I need one?

A Corporation, LLC, LP or LLP that is registered in the state of Utah may require a Utah Good Standing Certificate to qualify as a "Foreign Corporation" in a state other than Utah.

A Foreign Corporation is a Corporation that is registered with a state agency, usually the Secretary of State, in one state and has the Authority to do business in another state. For example, a Corporation registered in the state of California that plans to do business in the state of Utah is a "Domestic Corporation" in California and a "Foreign Corporation" in the state of Utah.

If you are a Utah Attorney or if you need to find out if a Utah Attorney is in Good Standing with the highest court in the state of Utah, then you will need a Good Standing Certificate from the Utah Supreme Court.

If you are a Utah Attorney who plans to practice in the US District Court system then you may need a Good Standing Certificate from the U.S. District Court for District of Utah.

If you need to verify that all outstanding tax liabilities for a Utah Corporation or Utah LLC have been paid then you need a Utah Tax Status Compliance Certificate.

In Utah a Tax Status Compliance Certificate is called a Tax Clearance Certificate. A Utah Tax Clearance Certificate is issued by the Utah State Tax Commission and is sometimes called a Tax Clearance Certificate, an Entity Status Letter, a Certificate of Account Status or a Tax Good Standing Certificate.

Sours: https://www.getincnow.com/Utah-Good-Standing-Certificate.php

Of good standing utah letter

Certificate of Good Standing Utah

A Utah certificate of good standing verifies that a limited liability company (LLC) or corporation was legally formed and has been properly maintained.

In our Certificate of Good Standing Utah guide, we will discuss the requirements for good standing and exactly how to get a certificate of good standing in Utah.

Business people on bridge celebrating certificate of good standing.

How Do I Get a Certificate of Good Standing in Utah?

You can obtain your certificate of good standing, known as a certificate of existence in Utah, by requesting it from the Department of Commerce.

There are two main steps for getting your certificate of good standing:

1.Keep your LLC compliant

2.Order your certificate of good standing

What is a certificate of good standing? A certificate of good standing is a state document that verifies your business was legally formed and has been properly maintained.

Step 1. Make Sure Your Utah Business is Compliant

To qualify for a Utah certificate of existence, your business must stay up-to-date with state compliance requirements:

Licenses & Permits

To operate your business in Utah, you must follow federal, state, and local licensing guidelines. This can include regulations like health permits and building permits.

You can find out more about state licensing requirements with the Utah Division of Occupational and Professional Licensing website.

State Taxes

Depending on your business activity, you will have to register for different forms of Utah state tax. This can include sales tax, withholding tax, or Unemployment Insurance (UI) tax.

Annual Reports

All Utah LLCs and corporations must file an annual report. This report verifies the business’s basic information including its entity number and its formation anniversary date.

The annual report must be filed with the Department of Commerce each year before the date on which the business was formed. It can be filed online or by mail. The filing fee is $20.

Step 2. Order Your Utah Certificate of Good Standing

Once your business remains compliant with the state, you can request a Utah certificate of existence from the Utah Department of Commerce. This can be done online, by mail, by fax, or in person.

OPTION 1: Order Online With the Department of Commerce

Order Online

- OR -

OPTION 2: Order by Mail, by Fax, or In Person

Download Form


Filing Cost: $12

Mailing Address:

160 East 300 South
Box 146705
Salt Lake City, UT 84114-6705

Office Address:

160 East 300 South
2nd Floor
Salt Lake City, UT 84114

Fax: (801) 530-6438

Need Help Filing?

Use a professional service to help you order your Utah Certificate of Existence

Our favorite choice is ZenBusiness ($75 + state fee)

Do I Need a Certificate of Good Standing in Utah?

While you don’t necessarily need a certificate of existence to run your business in Utah, there are several instances where you may need to get one. These include:

  • Applying for business loans

Utah Certificate of Good Standing FAQ

What is a Utah certificate of good standing?

A certificate of good standing is a legal document that confirms that your business is compliant with state regulations.

In Utah, a certificate of good standing is known as a certificate of existence.

Certificates of good standing are also known as certificates of status or certificates of compliance.

How do I get a certificate of good standing?

You can get a Utah certificate of existence by remaining compliant with state regulations and ordering a certificate online, by mail, by fax, or in person.

How much does a certificate of good standing cost?

In Utah, ordering a certificate of existence costs $12.

How soon do you need a certificate of good standing?

Because many banks and insurance companies will want a business’s certificate of good standing in order to do business, we recommend getting one as soon as possible.

How long is the certificate of good standing valid for?

A Utah certificate of existence does not have a set expiration date. However, requesters — such as banks, creditors, and foreign business states — often have their own guidelines for a certificate's validity.

What does a certificate of good standing mean?

Obtaining a Utah certificate of existence means that the state recognizes your business as both active and compliant.

When do you need a certificate of good standing?

Utah businesses often need a certificate of existence in order to do business outside of Utah, obtain business loans, open business bank accounts, or purchase business insurance.

Who is required to get a certificate of good standing?

Utah businesses are not legally required to obtain a certificate of existence. However, your business may choose to get one if you decide to do business outside of Utah or get a business bank account.

Where do I find a certificate of good standing?

After ordering your Utah certificate of existence online, it will be available immediately. If you order by mail, by fax, or in person, you can choose whether to have the Department of Commerce mail your certificate or pick it up at their office.

Other Utah LLC Resources

Sours: https://howtostartanllc.com/what-is-a-certificate-of-good-standing/certificate-of-good-standing-utah
Letter of Good Standing and Certificate of Existence

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